Employment Opportunity:
Office Administrator
The Duxbury Rural & Historical Society seeks an Office Administrator for a permanent part-time (20 hours/week) position based at its office: 479 Washington St, Duxbury.
This staff position will play an important, centralizing role in the smooth operations of the organization. The ideal candidate has at least 1-2 years experience in a small but busy office setting. This job requires strong calendar management, project management, and database skills. An excellent sense of attention to detail, customer service, discretion, flexibility in the face of the unexpected, and the ability to engage the public are all necessary for the successful candidate. Experience in a museum, educational or non-profit environment and basic bookkeeping/accounting skills are considered a plus.
The job duties of this position include but are not limited to: bill payment and processing; banking and deposits; processing donations, grants and membership; customer service inquiries/welcoming the public/answering phone calls & emails; orchestration of mailings and printed materials; function & private tour rental booking; serving as central liaison to staff in multiple locations; providing building access when necessary; maintaining office supplies and inventory; helping to develop administrative priorities and goals for organization; and providing administrative support to the Executive Director. This job requires strong skills in database management (Past Perfect & QuickBooks) as well as proficiency with Microsoft Office Suite.
An important function of this position is the processing of membership renewals and annual fund/donations/grants. Preference will be given to candidates who possess understanding, skills and enthusiasm for innovating and developing new processes in these areas.
The current schedule for this position is Tuesday-Friday 9:30-2:30 (some flexibility in scheduling is permitted and can be discussed). Occasional nights and weekends are required to support events of the DRHS. This part time position’s benefits include paid holidays and vacation, matching 401k (after eligibility), a very flexible work schedule, and an engaging and warm work environment in beautiful, historic Duxbury. Pay: $24/hour.
Review of applications will begin immediately and continue until the position is filled. Initial interviews will be conducted via Zoom at invitation. Please send cover letter and resume with references via email to emcgough@duxburyhistory.org. This position’s job offer is contingent on successful completion of an employee background check.